What I do with your data.

Who I am

Uniekaiconsultancy is the one-person business of Bart van Engelenhoven in Ede (Dutch Chamber of Commerce (KvK) number 42032550). I am responsible for what happens to your data.

Questions about privacy? Email bart@uniekaiconsultancy.nl or call +31 6 42 57 52 81.

Which data I receive

Via the contact form: your name, your company, your email address and your phone number. If you wish, also the number of employees, the topic and what you write in the text box.

Via the time check: your answers to the five questions, your name, your company and your email address. If you wish, also your phone number.

If you call, send a WhatsApp message or email me yourself, I receive your number or email address and whatever you send me.

Please do not include sensitive data in your message, such as information about your health. Nor data about other people.

How the form works

If you press Send, what you filled in goes to my mailbox (bart@uniekaiconsultancy.nl) via Web3Forms. Web3Forms is a service that forwards forms. According to Web3Forms, they do not store the messages themselves; their server logs may contain data, which they delete every two months. Their servers are located in the United States. My website itself stores nothing of what you fill in.

The time check works the same way: if you press Send my answers there, your answers and your details go to my mailbox via Web3Forms.

Would you rather not use Web3Forms? Call me, send a WhatsApp message or email me directly.

If you choose WhatsApp, your message is sent via WhatsApp, a service of Meta. WhatsApp's rules then also apply. Would you rather not? Then choose email, or call me.

Cookies

I advertise via Google Ads. If you click Accept in the notice at the bottom, this website loads the Google tag. Google Ads then places a cookie and receives data about your visit: your IP address, the advert you clicked on, your browser and device, and the page you are viewing. This allows Google to count how many people get in touch after clicking an advert: via the form, WhatsApp, email or phone. I only see numbers, no names and no messages. That way I know which adverts are worthwhile. This is permitted because you give your consent to it (Article 6(1)(a) GDPR).

With the same consent I use Google Analytics. This shows me how the website is used: which pages are viewed, how visitors arrive (for example via Google or an advert), on what kind of device and from roughly which town or city. I only see totals, no names. Google signals is switched off, and the data is not used to show you adverts. Google Analytics places the cookies _ga and _ga_8FVMDKPGWZ, which remain for 13 months, and retains the data for 14 months.

The Google Ads cookies are called _gcl_au and _gcl_aw and remain for 90 days. Google uses this data as an independent controller, in accordance with the Google Ads data protection terms. Google is an American company and falls under the EU-U.S. Data Privacy Framework. You can read how Google uses such data at policies.google.com/technologies/partner-sites.

If you click Decline, or make no choice, nothing from Google is loaded and no cookie is placed. I store your choice only in your own browser, for one year. You can change it at any time via Cookies, at the bottom of every page. If you withdraw your consent, the website removes Google's measurement cookies for this website. Anything already measured will still be counted.

This also applies to my other websites: aiopdebouw.nl, aiconsultancyede.nl, aiconsultancyutrecht.nl, wiewatai.nl, uniekaiagency.nl and ookaitoepassen.nl. There you make your choice separately, because each website stores its own choice.

The cookies are not used to show you personalised adverts.

The website is hosted by Vercel. Like any hosting provider, Vercel processes technical data, such as your IP address, in order to display and secure the pages.

To see how many people visit my websites, I use Vercel Web Analytics. This works without cookies and stores nothing in your browser, so I do not ask for consent for it. Vercel recognises a visit by a code that it creates from your request and discards after 24 hours. I only see totals: which pages are viewed, which website you came from, roughly which country and town or city, and what kind of device and browser. No names and no IP addresses. This is permitted because I want to know whether my websites are working (legitimate interest, Article 6(1)(f) GDPR).

What I use your data for

To answer your enquiry, to send you the ideas from the time check, to schedule an introductory call and to send you a proposal or quote. This is permitted because you ask me to do so (Article 6(1)(b) GDPR). I do not use it for any other purposes.

If you become a client, I also use your data for the assignment and the invoices.

How long I keep it

For as long as is necessary to deal with your enquiry. If you become a client, I keep what belongs in the accounts for as long as the law requires. For the Dutch Tax and Customs Administration (Belastingdienst), that is currently seven years.

Who I share it with

I do not sell your data. I only share it with services I need in order to answer you: Web3Forms (which forwards your form message), my email provider, and WhatsApp if you choose it. If you consented to cookies, Google receives the measurement data from them. If the law requires data, for example the Dutch Tax and Customs Administration, I provide what is needed for that purpose.

Meta, Google and Vercel are American companies. For the client portal, you can read below which parties I use. As a result, data may also be processed outside the European Union.

The client portal

If you are a client, you get access to my client portal at portaal.uniekaiconsultancy.nl. It contains your projects, updates, documents, quotes, invoices, support requests and the calendar. I am responsible for the data that the portal itself needs.

Which data. For everyone with an account: name, email address, your role in the portal and, if you fill it in, your phone number. I store your password only in encrypted form, so that even I cannot read it. In addition, whatever you or I put in the portal: messages, comments, requests, tickets and documents. And your company's details, quotes and invoices. Invoices come from my accounts at my bank, Qonto.

The portal records which action was taken when, such as logging in or uploading a document, without the content. If you accept a quote in the portal, I record who did so, when, from which IP address and which document it was. This means your approval can be demonstrated later.

Why. To carry out the assignment and keep you informed (Article 6(1)(b) GDPR), to secure the portal (Article 6(1)(f) GDPR) and to keep my accounts (Article 6(1)(c) GDPR).

Cookies. The portal only uses a cookie to keep you logged in, for 14 days, and a cookie that remembers a notification for half a minute. These are necessary for the portal to work, so I do not ask for consent for them. There are no advertising or measurement cookies in the portal.

Where it is stored. Everything is stored in the European Union. The portal runs on Vercel in Frankfurt. The data is stored in a Turso database in Ireland. Documents are stored with Vercel in Frankfurt and are not public: you can only open them via the portal, after logging in. Emails from the portal, such as invitations and notifications, are sent via Resend from Ireland. Vercel, Turso and Resend are American companies. They process the data only on my instructions, under their data processing terms. Each client sees only their own environment.

How long. I keep your account and the content of the portal for as long as we work together. If the collaboration ends, I delete your environment, including all documents, within three months. If you want to keep anything, download it beforehand, or ask me. In addition, I keep invoices in my accounts for seven years, because the law requires this. I keep the overview of actions in the portal for one year, and read notifications for 90 days. A link to reset your password works for one hour.

Email. The portal emails you when you are invited, if you have forgotten your password, and for new updates, actions, quotes and invoices. You can switch off these last notifications yourself under Profile in the portal.

Data of others. If you put documents in the portal containing data about your clients or employees, I process that data on your behalf. In that case we enter into a data processing agreement, see below.

Your rights

You may ask which data I hold about you (access). You may have it corrected (rectification) or erased. And you may object to how I use it. You may also ask for its use to be restricted, or to take your data with you.

To do so, email or call me. The GDPR gives me one month to respond.

A complaint

Can't we resolve it together? Then you can submit a complaint to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), via autoriteitpersoonsgegevens.nl.

Data in an assignment

Do I process data of your company, your clients or your employees for an assignment? Then we enter into a data processing agreement for that, as stated on the How I work page. This statement covers contact via this website and the client portal.

Last updated: 22 October 2026. If anything changes, I will update this page.