Quote to invoice
A request becomes a quote, the quote an order and the order an invoice. You don't type the details in again and again. Read about creating quotes with AI.
Automation for SMEs
Automation that does the groundwork for you.
I automate work that keeps coming back: quotes, invoices, planning and customer questions. AI does the groundwork, you decide. Based in Ede, for SMEs throughout the Netherlands.
Possibilities
Which work can you automate?
A few examples from SMEs. I make everything to measure, connected to the systems you already have: accounting, CRM, planning, online shop, email and spreadsheets.
Invoices and packing slips
Software reads invoices and packing slips with AI and has them ready in your accounting system. Anything unusual goes to an employee.
Customer questions and email
AI reads questions from your email and web form, puts them in the right place and writes a draft reply. Someone on your team sends it. See processing email with AI.
Planning and routes
New orders and jobs go into the planning without anyone transferring them by hand. Read how automating planning works.
Connecting systems
Data moves from one system to another by itself. That is often the first step. Read all about having integrations built.
Dashboards
The figures from your systems in one overview, without anyone having to gather them first. Read what a dashboard is.
And beyond that: anything to measure.
Is your work not on the list? I build software that does exactly what your business needs, from a small tool to a complete system.
In practice
From order to delivery route, without manual work.
For De Rijplaten Specialist and De Slowfeeder Specialist, two online shops from Ede, I built automatic transport planning. An order comes in through Shopify. AI chooses between DHL and their own transport, and for their own transport it schedules the order straight into the driver's route.
For the same online shops I also built a quote generator. AI prepares the quote, and after one click to approve it goes to the customer.
View the caseWhere to start
Which processes do you automate first?
Start with work that keeps coming back and goes the same way every time. In the business analysis we look together at which process should come first for you. Want to make a start yourself? Read how to map your processes.
Free: where are you losing time? Five questions, then I will send you three ideas. Take the time check
This is usually where you start
- Work that comes back every day or week
- Work with fixed rules and few exceptions
- Data you retype from one system into another
- Work where retyping leads to mistakes
Does someone have to weigh up what happens at every step? Then you automate that later, or only part of it.
What I particularly appreciate is his sharp insight into what does and does not work.
Bert van Roekel De Rijplaten Specialist and De Slowfeeder SpecialistRead the full reviewTranslated from Dutch · original on GoogleWho does what
AI does the groundwork, you decide.
Automation is more than a clever tool. It only works when it is clear what the software does, what AI does and where a person decides.
Fixed rules
Whatever goes the same way every time, the software does. An order from your online shop goes into your planning. A new customer in your CRM also appears in your accounting system.
AI
Whatever you first have to read, AI does: an email, a PDF or a question from a customer. AI picks out what is needed and prepares a proposal. AI can make mistakes, so it remains a proposal.
You
Where it matters, a person decides: with exceptions and before anything goes to a customer. This is called human in the loop.
Costs
What does automation cost?
That depends on what is needed: how many systems, how many steps and how many exceptions. That is why you start with an analysis. Then you receive a proposal with a fixed price, so you know where you stand in advance.
Business analysis
I map your processes and look at what is best to automate first.
One week recommended
Integration
Two systems connected, with an alert if something goes wrong. More about integrations
Lead time 2–3 weeks
Automation with AI
One improvement built, connected to your systems and explained to a colleague.
Lead time 4–6 weeks
The first call is free. We agree hosting and maintenance with you in advance, so those costs are fixed too. You can read what the cost of AI and automation depends on in what AI costs for an SME.
No commission from suppliers
I receive no commission if you buy new software. I first look at what is possible with your current systems.
Where I work
Based in Ede, throughout the Netherlands.
For the analysis I visit you, wherever your business is located. I want to see how the work is done at your company. The first call can also be by phone.
- One point of contact: I do the analysis, I build it and I explain it
- The first call is free, by phone or at your premises
- What I build belongs to you, and we sign a data processing agreement for each project
Bart van Engelenhoven Uniekaiconsultancy, Ede. Read more about me as an AI consultant in Ede (in Dutch).
Questions
What business owners ask.
Is your question not listed? Feel free to ask it in the first call.
What is process automation?
Software takes over a fixed step in your work. An order from your online shop goes into your planning, or an invoice is read and made ready in your accounting system. With AI added, software can also read text, such as an email or a PDF. Read more about workflow automation.
Which processes are best to automate first?
Work that keeps coming back, with fixed rules and few exceptions. For example data that you retype from one system into another. In the business analysis we choose together the process you start with.
What does automation cost for an SME?
That depends on what you want to automate: how many systems are involved, how many steps the work has, how many exceptions there are and whether AI is needed. The first call is free. After that I carry out a paid business analysis. Based on that, you receive a proposal with a fixed price, so you know where you stand in advance. We also agree hosting and maintenance in advance. Read how that works under how I work.
Do I need to buy new software for this?
Often not. I build on the systems you already have and connect them to each other. I receive no commission from suppliers. If an off-the-shelf package is a better fit, I'll tell you.
Can AI make mistakes?
Yes. AI can misread a number or misunderstand a question. That is why anything unusual goes to an employee, and nothing goes to a customer without approval from someone on your team.
Do you also do industrial automation?
No. I automate office work: quotes, administration, planning and customer contact. For controlling machines or a production line, a company specialising in industrial automation is a better fit.
Is there a subsidy for automation?
There is no separate subsidy for automation or AI. There are, however, schemes that part of a project may fall under. Plan your project so that it also makes sense without a subsidy. Read which schemes exist in subsidies for AI and automation.
Next step
Curious what could work for you?
- The first conversation is free and without obligation
- By phone or at your premises
- You speak directly with me
Bart van Engelenhoven You tell me what takes up your time, I tell you honestly whether I can help.